Student Forms

Forms and Applications 

Need to make an application or request a document? We've got you covered.
Get started by selecting from the options below. For more information on how to apply contact us at Student Central.

What are you applying for:

Is someone else collecting your form, or would like someone else to have access to your account?
Simply fill out an Authorisation Form under 'student forms' via the SOLS link below. 

Authorisation FormApply in SOLS  

Subject Enrolment Changes

Provisional Enrolment Waiver

Students who have provisional subjects and wish to have the pre/co requisites waived, can seek approval with this form. Please see our Provisional Enrolment page for more information.

Provisional WaiverApplication Form 

Application to Reduce Study Load (International Students)

International Students can apply to reduce their study load in the instance of compassionate or compelling circumstances. Additional information can be found on the International Student page under 'Your COE'. Reduced Study LoadApply on SOLS 

Adding and Deleting Subjects

TasksDate Range (see Key Dates)How
Add Subject/s

Before the last day to add a subject via the web.

SOLS

 Add Subjects

  • After last date to add a subject via the web
  • Over Quota 
    (If you are receiving an error message that a subject is over quota)
  • Excess Credit Points
    (if you are seeking to enrol into more credit points then normally allowed
  • Course Constraint
    (If you are receiving an error message that a subject has a course constraint)
 Before 'Last day to add subject with approval of Head of Department'.
Study Abroad Students -  Application Form
 Add Subject/s - Not Formally Enrolled 
(If you completed a subject but were not formally enrolled due to an error. An $80 fee applies)

Applications can be received no later than four (4) weeks after release of results.

View the policy (section 8.49) here.

Amendment to Academic Record for Students Form
Remove Subject/s (Applying for late wihdrawal without academic penalty)

After the last date to withdraw without academic penalty

Before the last teaching date of the session.

(Undergraduate & Postgraduate)
(HDR)
 Remove Subject/s
(Did not attempt the subject – enrolled accidently. $80 fee applies)

Applications can be received no later than four (4) weeks after the release of results.

View the policy (Section 8.49) here.

Course, Major, Minor or Campus Changes 

Change your course - Application to Vary Course Registration (Course Transfer)

Students wishing to change their course can submit the following form for approval. Course Transfers will need to be in line with the UOW policy to be approved. For more information please see our Course Transfers page. Course TransferUndergraduate Students 

Course Transfer Postgraduate Students 

 Application to Declare or Change Intended Major or Minor

For example, to change your B.Com major from Marketing to Accounting. For more information on please see our Changing Course, Campus or Major page.  

You can declare or change most major and minors by logging onto SOLS and selecting 'Major Maintenance' from the left hand menu.

However, some majors and minors will require faculty approval. If you cannot select your choice on SOLS, complete this form to have it approved and added for you.Declare/Change MajorApplication Form 

Application for International Studies Minor

Undergraduate students can apply to include International Studies as a minor within their degree. For more information on this minor please see International Studies Minor website. 

Int. Studies MinorApplication FOrm 

Credit for Previous Study  

 Application for Credit or Exemption

This form is to be used if you’d like exemption or credit for subjects you have previously completed. For more information please view the policy or our Credit and Exemption page.  Credit and ExemptionsApplication Form 

Application for Advanced Standing (HDR Students Only)

Higher Degree Research Students can apply for an exemption or credit for subjects they have already completed. This form is to be submitted to Research Services Centre.

Advanced StandingApplication Form 

Bridging Course Application

In order to excel in your degree, you can enrol in bridging courses within the areas of biology, chemistry and physics. For more information on these courses please view the Bridging Courses webpage.

Bridging Course Application 

Confirmation of enrolment (COE) extension

For International students who require a Confirmation of Enrolment for visa purposes. Additional information can be found at Your COE. Students will need to apply through SOLS under 'Student Forms'

COE ExtensionApply in SOLS 

Taking a break from studying

Application for leave of absence (Domestic Students)

If you have studied at the University for at least one session you can apply for a leave of absence to take a break from studies for up to 12 months. However, conditions do apply. Please view our policy, or for more information please see our Taking a Break From Studying Webpage. Undergraduate students can apply for a leave of absence, in SOLS under 'Student Forms'.

Undergraduate StudentsApply in SOLS 

Undergraduate studentUse if 12 months leave has already been taken 

Postgraduate StudentsApplication Form 

HDR STudents Application Form 

Application for leave of Absence (International Students)

International students who wish to apply for a leave of absence should view more information on the International Student page under 'Your COE'. 

International Leave of AbsenceApplication Form 

CHANGE RESIDENCY

CHANGE TO PERmanENT RESIDENCY STATUS 

Undergraduate and Postgraduate students who wish to change their personal details can find more information here.


HDR students can change to permanent residency through the form below.

Change ResidencyApplication Form 

FEES & CHARGES

APPEAL AGAINST LATE FEE

Students can appeal enrolment or late payment fee through an application on SOLS. Students can apply through 'Student Forms' and will need to provide supporting documentation with their application. Students will need to apply in SOLS under 'Student Forms'.

Appeal Against Late FeeApply in SOLS 

Refund Of Fees

Students who wish to seek a refund for their tuition fees or HECS debt can apply through the application form below.  Students are required to withdraw from subjects where a refund is being applied for.
Conditions apply. Please refer to the Fees policy and for more information please see our Refunds page.

Tuition Fee RefundApplication Form 

REQUEST TO TRANSFER UOW CREDIT TO UOW COLLEGE OR ACCOMMODATION SERVICES (INTERNATIONAL STUDENTS  ONLY)

International students who have credit within their UOW student account can apply for their credit to be transferred to UOW College or Accommodation Services.

TRANSFER UOW CREDITAPPLICATION FORM 

SCHOLARSHIP EXTENSION (HDR STUDENTS)

HDR students who wish to apply for an extension to their scholarship can apply through this form. View an example.

Scholarship ExtensionApplication Form 

official Letters and Documents (HDR Students Only)

The following letters and documents are for HDR students only. If you are an undergraduate or postgraduate student, please refer to Official Documents.

Students can simply apply for these documents through SOLS online forms under 'Student Forms'.

LETTERS AND DOCUMENTSAPPLY ON SOLS 

CHANGE ENROLMENT STATUS

HDR students (domestic only) who wish to receive a confirmation letter to prove their change of enrolment status can apply through SOLS, under 'Student Forms'.  View an example here.

STATEMENT OF STATUS - THESIS EXAMINATION

For HDR Students would like a letter detailing their name, degree, thesis title, and scholarship dates. Students will need to apply via SOLS under 'Student Forms'. View an example here.

STATEMENT OF STATUS - SCHOLARSHIP

For HDR Students who would like a letter detailing their name, degree, thesis title, and examination progress. Students will need to apply via SOLS, under ‘Student Forms’. View an example here.

Completion LEtter

For HDR Students who wish to receive a a document detailing their name, degree, thesis title and completion date. Students will need to apply via SOLS, under ‘Student Forms’. View an example.

Graduation Invitations for Overseas Guests

International HDR students can apply for an official letter for the visa purposes of their guests. Students will need to apply via SOLS, under ‘Student Forms’. View an example here

 STUDY SUBJECTS AT UOW

APPLICATION FOR CROSS INSTITUTIONAL STUDY AT UOW

If you are not enrolled as a UOW student but wish to study at UOW as a cross-institutional student you can apply using this form. Cross institutional students will be considered for enrolment if vacancies exist for that subject. University rules, as stated in the University of Wollongong Handbook, also apply to Cross Institutional students. See our Fees webpage for a more information on fees and charges.  

CROSS INSTITUTIONAL @ UOWAPPLICATION FORM 

APPLICATION FOR NON-AWARD STUDY AT UOW 

Individuals who want to study a subject at the university, are able to apply as non-award students through this form. See our Fees webpage for more information on fees and charges.

NON-AWARDApplication Form 

Study Somewhere Else

UOW students who are completing units at another university, can apply to receive credit towards their degree at our University.

Study @ another UniApplication Form 

LEAVING UOW

APPLICATION FOR A LETTER OF RELEASE

International students who have studied at the University for less than 6 months and are seeking a release from the University can apply for a letter of release from the University. For more information, please see Leaving UOW
Students who are enrolled, and have been studying for less than 6 months can apply via SOLS.

LETTER OF RELEASEAPPLY ON SOLS 

Students who are not yet enrolled, and are seeking release or withdrawal from the University can apply through the application form below. 

LETTER OF RELEASEAPPLICATION FORM 

COURSE WITHDRAWAL 

International students as well as Higher Degree Research students who are wishing to withdraw from their course, and have studied at the University for over 6 months can apply via the form below. For more information, please see Leaving UOW. HDR students will receive a confirmation letter after the application has been approved. View an example here

COURSE WITHDRAWALAPPLY IN SOLS 

Submitting Your Forms

Undergraduate & Postgraduate Forms

Once you have completed your form, just hand them over to us.
Completed forms can be returned to Student Central by:

  • In Person - Use the drop box located at Student Central, Ground Floor, Building 17. We have a forms drop box inside next to our ticket machine, or an after hours drop box outside our centre.
  • Fax: (02) 4221 4322
  • Email: askuow@uow.edu.au 
  • Mail your forms to us @
    Student Central
    Ground Floor, Building 17
    University of Wollongong
    Northfields Avenue NSW 2522

 HDR Forms

Higher Degree Research Students need to submit their forms to the Graduate Research School  in person or via fax, or post.  Students can refer to the specific direction provided on the form.

  • In PersonGraduate Research School (GRS), Level 1, Building 20. Opening Hours: 8.30am – 4.30pm Monday to Friday.
  • Fax: (02) 4221 5697
  • Email: research_student_centre@uow.edu.au
  • Mail your forms to us @
    Graduate Research School
    Level 1,  Building 20
    University of Wollongong
    Northfields Avenue NSW 2522 
Last reviewed: 4 December, 2014

ABORIGINAL ENGAGEMENT 

Find out about the Aboriginal Higher Education Advisory Committee and other Aboriginal Community engagement projects at UOW Batemans Bay.