Student Forms & Documents
This site contains forms that you may require during your time at UOW. If you have any queries please feel free to ask us at Student Central.
On this page:
- Form Information
1.1 Accessing Forms
1.2 Due Dates
1.3 Address Management
1.4 Personal Details Management - Enrolment Forms
2.1 All Students
2.2 Undergraduate
2.3 Postgraduate - Document Requests
3.1 Official Letter Requests
- Fees Forms & Documents
4.1 All Students
4.2 Domestic
4.3 International - International Student Forms
- Cross Institutional & Non-Award Course Forms
- Academic Consideration Form & Procedure
- Returning Your Forms (Contact Info)
- HDR Student Forms
1. Form Information
1.1 Accessing Forms
The tables on this page state the name of the form, it's purpose and how it can be accessed. The three ways a form can be accessed are described below;
- SOLS - Any forms that are made available on SOLS can only be accessed by logging into your personal SOLS and are completed and submitted online.
- PDF - Any forms in this format can be accessed via this site but must be submitted via mail or personal delivery to Student Central. See Returning Your Forms. To access and print PDF documents you must have Adobe Reader.
- Link - This means that the information you are looking for is provided via an external web page link.
1.2 Due Dates
The due dates for forms can vary depending on the session in which you are enrolled. To see dates regarding academic approval please log into SOLS and select 'Enrolment Variation'. Also refer to the specific instructions provided for each form as well as familiarising yourself with the University's Key Dates.
1.3 Address Management
Where letters are able to be sent directly to your address you must ensure that the address provided in SOLS is correct. Find out how to manage your address through SOLS here.
1.4 Personal Details Management
Personal Details can be changed in person at Student Central with original or certified documentation.
Preferred first names can be added via an online form in SOLS.
2. Enrolment Forms
2.1 All Students
| What | Why | Where |
|---|---|---|
| Academic Approval - Subject Addition | Use this if you need to add a subject late -between week 2 of session and the 'Last day to add subject with approval of Academic Adviser & Head of Department' (view session key dates here); or want to exceed your credit point limit. Please note this does not apply to Intakes. | |
| Academic Approval - For Waiver of Provisional Status | This form is for students who wish to have the pre/co-requisites waived for a subject in which their enrolment status is provisional. | |
| Application to Amend Academic Record | Use this form if there has been an enrolment error where you need to remove a subject if you did not attempt the subject; or to add a subject not formally enrolled to have a grade declared. Applications can be received no later than four (4) weeks after the release of results. Please note fees may apply. View the policy (Section 8.49) here. | |
| Application for Credit or Exemption | Students use this if you are seeking to get exemption or credit for subjects View the policy here. | |
| Intervention Strategy Form | This form is to be used by both the student and Course Progress Advisors for the determination of an intervention strategy. | |
| Application for Declare or Change of Intended Major or Minor | For those students who wish to change the current major they are studying. e.g. To change your B.Com major from Marketing to Accounting. | |
| Application for Late Withdrawal Without Academic Penalty | You can apply to withdraw late without academic penalty after the end of the ninth week of session (for subjects in a standard session) or after the last day to withdraw without academic penalty (for subjects in a non-standard session) and before the end of the last teaching week of the session under exceptional circumstances. View the policy here. | |
| Application for Leave of Absence - Domestic Students | For students who wish to take leave at the beginning of the second session of registration. View the policy here. Students studying an undergraduate degree can apply via SOLS. Postgraduate students should use the PDF form link to the right. | |
| Exclusion Appeal Form | This form is only to be used in conjunction with the information on the Course Progress Requirements website. |
2.2 Undergraduate
| What | Why | Where |
|---|---|---|
| Application for International Studies Minor | For undergraduate students who wish to pursue International Studies as a minor with their degree. View the web site here. | |
| Bridging Course Application Form | For students who wish to undertake a Biology Bridging course in July. View the web site here. | |
| Application to Vary Course Registration (Course Transfer) - Undergraduate | Use this to change your course of study. View the policy here. Course Progress Requirements apply. |
2.3 Postgraduate
| What | Why | Where |
|---|---|---|
| Application to Vary Course Registration (Course Transfer) - Postgraduate | For postgraduate coursework students wishing to transfer to another program within their School/Unit/Department. To transfer to another Faculty or Department contact UniAdvice. |
3. Document Request
| What | Why | Where |
|---|---|---|
| Academic Transcripts & AHEGS Order Form | For students who wish to have an official academic transcript or Australian Higher Education Graduation Statement (AHEGS) printed detailing their course marks, grades and awards. Learn more information about transcripts here. Learn more information about AHEGS here. | |
| Application for Replacement Testamur | For those students who wish to request a replacement graduation testamur where the original has been lost/damaged/stolen, due to change of name, or due to damage. | |
| Authorisation Form | This form is used to nominate another person to collect items from Student Central on your behalf and/or nominate another person to access your information. | SOLS |
| Enrolment Record Print | For students who wish to print their current enrolment record. Students DO NOT need to submit a form. Click 'Print Enrolment Record' within SOLS. This can then be viewed by potential employers here. Learn more about this at SOLS Help. | |
| Request to Retrieve File from Archive | For students who wish to retrieve information from their university application. |
3.1 Official Letter Requests
| Official Letter Requests | 1) Enrolment Status Generally available immediately from Student Central. View an example. Learn more information here. | |
| 2) Course Details For those who require a letter detailing their name, degree and commencement date. View an example. Learn more information here. | ||
| 3) Remaining Subjects to be Completed For undergraduates in their final year or postgraduates in their final session that require a list of the subjects they have yet to complete. View an example. Learn more information here. | ||
| 4) Completion Letter (short) For those students who require documentation detailing their name, degree and completion date. In some instances this is available immediately from Student Central. View an example. Learn more information here. | ||
| 5) Completion Letter (long) For those students who require proof that they have completed a certain degree/course/subject and require more details than provided in the short completion letter. View an example. Learn more information here. | ||
| 6) Course Fees & Living Costs For International students who require a letter for purposes of foreign exchange or as required by their home government. View a Non Sponsored Example and a Sponsored Example. | ||
| 7) Graduation Guest Invitation For international students who require a letter for the visa purposes of their guests. View an example. Learn more information here. | ||
| 8) Jury Duty Letter For those students who have been called to jury duty and require a letter to be released from duties due to study reasons. |
4. Fees Forms & Documents
4.1 All Students
| What | Why | Where |
|---|---|---|
| Appeal Against Late Fee | Use this to submit an appeal against a late enrolment or payment fee. |
4.2 Domestic Students
| What | Why | Where |
|---|---|---|
| Application for Refund of Domestic Fees in Special Circumstances | As a domestic student you should use this form if you have: View the policy here. | |
| FEE-HELP booklet (Information for Domestic full-fee paying Students) | If you enrol in a course of study at the University of Wollongong and you have been advised that you will not be Commonwealth supported then you should read this. It contains important information regarding your obligations and billing payment options as a domestic full-fee student. | |
| HECS-HELP booklet (Information for Commonwealth Supported Students) | If you enrol in a course of study at the University of Wollongong and you have been advised that you will be Commonwealth supported then you should read this. It contains important information regarding your obligations as a Commonwealth supported student. |
4.3 International Students
| What | Why | Where |
|---|---|---|
| International Student Application for Refund of Fees | For those students seeking a refund on their tuition fees. View the policy here. | |
| Request to Transfer UOW Credit to Wollongong College Australia or Accommodation Services | For students with a credit in their UOW account who would like all or part of this credit to be transferred to Wollongong College Australia or Accommodation Services. |
5. International Student Forms
| What | Why | Where |
|---|---|---|
| Application for Confirmation of Enrolment (COE) for Student Visa | Use this if you require a Confirmation of Enrolment (COE) for visa purposes. All the information you need is on the online form, however, additional information can be found on the International Student page under 'Your COE'. | |
| Application for Leave of Absence - International Students | Use this if you want to take leave while you are studying here at the University of Wollongong. All the information you need is on the online form, however, additional information can be found on the International Student page under 'Your COE'. | |
| Application for a Letter of Release - International | Use this if you are enrolled seeking release and have studied less than 6 months at the University. All the information you need is on the online form, however, additional information can be found on the International Student page under 'Leaving the University'. | |
| Application for a Letter of Release - International | For students who have not yet enrolled and are seeking release or withdrawal from the University. The PDF form has all the information you require for this application, however, additional information can be found on the International Student page under 'Leaving the University'. | |
| Course Withdrawal - International | Use this if you have studied at the University for at least 6 months. If you have not studied at the University of Wollongong for at least 6 months, you will need to fill in the Application for Letter of Release (see above). All the information you need is on the online form, however, additional information can be found on the International Student page under 'Leaving the University'. | |
| Application to Reduce Study Load | International Students are able to apply to reduce their study load as a result of compassionate or compelling circumstances. All the information you need is on the online form, however, additional information can be found on the International Student page under 'Your COE'. |
6. Cross Institutional & Non-Award Course Forms
| What | Why | Where |
|---|---|---|
| Application for Cross-Institutional Study at UOW | You will be considered for enrolment at the University of Wollongong, as a Cross Institutional student, provided vacancies exist in the subject(s) for which you have applied. University rules, as stated in the University of Wollongong Handbook, also apply to Cross Institutional students. Find out fees information here. | |
| Application for Cross Institutional Study at Another University | For students who are currently studying at the University of Wollongong and wish to undertake a unit study at another university. | |
| Application for Non-Award Study at UOW | For those individuals seeking to apply to study a subject at the University of Wollongong . As a Non-Award student you must meet admission requirements which are determined by the faculty to which you are applying. Find out fees information here. | |
7. Academic Consideration Form & Procedure
| What | Why | Where |
|---|---|---|
| Academic Consideration Application | Academic consideration is a process intended to help minimise the impact of serious or extenuating circumstances beyond a student's control. For those students wanting to apply for consideration in their attendance, assignments, exams or final marks, more information about the process can be found here. Applications are online in SOLS. | SOLS |
| Statutory Declaration for Academic Consideration | Students must use this form following a discussion with subject coordinators of subjects affected. The document should only be signed when declaring in the presence of an approved witness (Oaths Act, 1900 NSW). Justice of Peace are available at Student Central most times. Times and other JP are listed on the JP website. |
8. Returning Your Forms
Completed forms should be returned to Student Central in person or via fax, or post. (please refer to the specific direction provided on the form).
- Visit us or contact us for further information
Student Central, Ground Floor, Building 17. - Opening Hours: 9am - 5pm Monday to Friday.
- Phone: 1300 ASK UOW (1300 275 869)
(International Dialling +61 2 4221 3927) - Facsimile: (02) 4221 4322
- Email: askuow@uow.edu.au
- Online enquiries: Ask Us
- Provide Feedback: Tell Us
- Mail your forms to us @
Student Central
Ground Floor, Building 17
University of Wollongong
Northfields Avenue NSW 2522
9. HDR Student Forms
(For Higher Degree Research Students Only)
| What | Why | Where |
|---|---|---|
| HDR - Statement of Status - Enrolment | For those research students who require an Enrolment Status letter. View an example. | |
| HDR - Statement of Status - Thesis Examination | For those research students who require a letter detailing their name, degree, Thesis title and examination progress. View an example. | |
| HDR - Completion Letter | For those research students who require documentation detailing their name, degree, Thesis title and completion date. View an example. | |
| HDR - Statement of Status - Scholarship | For those research students who require documentation detailing their name, degree, Thesis title and scholarship dates. View an example. | |
| HDR - Reduce Study Load - International Students | International HDR Students are able to apply to reduce their study load as a result of compassionate or compelling circumstances. | |
| HDR - Change Enrolment Status - Domestic | A confirmation letter will be produced to show change of enrolment status. View an example. | |
| HDR - Graduation Invitation for Overseas Guests | For international research students who require a letter for the visa purposes of their guests. View an example. | |
| HDR - Withdrawal from Course - International | For International research students who wish to withdraw from their course of study. | |
| HDR - Withdrawal from Course - Domestic | For research students who wish to withdraw from their course of study. View an example. | |
| HDR - Scholarship Extension | For research students who wish to apply for an extension of their scholarship. View an example. | |
| HDR - Application for Advanced Standing | Research students use this if you are seeking to obtain exemption or credit for subjects View the policy here. | |
| HDR - Change to Permanent Resident | For research students eligible to apply for Permanent Residency. | |
| HDR - Application for Leave of Absence | For research students who wish to take leave at the beginning of the second session of registration. View an example. | |
| HDR - Application for Late Withdrawal without Academic Penalty | For Research students who wish to withdrawal from a COURSEWORK (non HDR thesis) subject or remove a COURSEWORK (non HDR thesis) subject from their record within 12 months of the grade being declared. |
Completed PDF forms (i.e. those requests not submitted via SOLS) should be returned to the Research Student Centre in person or via fax, or post. (please refer to the specific direction provided on the form).
- Visit us or contact us for further information
Research Student Centre (RSC), Ground Floor, Building 20. - Opening Hours: 8.30am – 4.30pm Monday to Friday.
- Phone: (02) 42215452
(International Dialling +61 2 4221 5452) - Facsimile: (02) 4221 5697
- Email: research_student_centre@uow.edu.au
- Mail your forms to us @
Research Student Centre
Ground Floor, Building 20
University of Wollongong
Northfields Avenue NSW 2522
Last reviewed: 18 June, 2013
